Kuali Time

A usability evaluation of Indiana University's employee time-tracking tool uncovering why a simple system still creates stress, confusion, and payroll anxiety. Industry

Title

Kuali Time

Kuali Time

Industry

Enterprise / EdTech

Enterprise / EdTech

Date

2025

2025

Approach

Led a mixed-methods study with 10 semi-structured interviews, 10 think-aloud usability sessions, and SUS scoring across participants. Synthesized findings using affinity diagramming, issue severity mapping, and persona development. Average SUS score: 77.75.

Challenge

Kuali Time should be straightforward clock in, clock out, get paid. But students were anxious about missed punches, confused by decimal time formats, and unsure whether their actions had even registered. A simple tool was creating unnecessary stress.

A time-tracking tool should be the least stressful part of a student's day. This study showed that small friction points, a confusing label, a missing confirmation, can create real anxiety around payroll and compliance. Fixing them doesn't require a redesign, just careful, empathetic attention to how people actually use the system.

A time-tracking tool should be the least stressful part of a student's day. This study showed that small friction points, a confusing label, a missing confirmation, can create real anxiety around payroll and compliance. Fixing them doesn't require a redesign, just careful, empathetic attention to how people actually use the system.

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